Online Inventory System
(Example from one of our customized Online Inventory System, our customer is selling streamyx and other broadband product across all over Malaysia )
Online inventory system is an integrated package of software used in warehouse operations, and elsewhere, to monitor the quantity, .location and status of inventory as well as the related shipping, receiving, picking processes online. Inventory systems maintain information about activities that ensure the delivery of products to customers.
The subsystems that perform these functions include:
sales
manufacturing
warehousing
ordering
and receiving
In this rapid and competitive business development era, inventory system plays a vital element in bringing success and failure in a business. A good and user-friendly inventory management system can help a company to well organize their inventory information and keep the information at their finger tips.
In the Online Inventory System, the below information can be recorded and maintained online:-
Counting and monitoring of Inventory items
Purchasing items
Shipping or Order Processing
Issuing the inventory items to a specific locations
Issuing Invoice
Record Items Returned
Inventory Item adjustments
Customer information
Vendor/ supplier information
Retrieve reports
More functions
Counting & Monitoring Inventory Items
The type and number of Inventory Items can be viewed easily. A user is able to know the types of inventory items are available in a warehouse or a company and the quantity. Through this, the items level can be monitored on whether there is any items need to be purchased or needs to be sent so that there are always items for back-up available and doesn’t go out of stock.
The figure above shows the items available in an Inventory
Purchasing Items
This process comes when the items or stock level is low or a specific item needed. The items being purchased can be stored in the system with the supplier or vendor details as well. It is to ensure that the person in charge of the inventory can keep track of the items being purchased and the data.
The above figure shows items purchase interface. The vendor details, PO number, item type and quantity can be stored.
The figure above shows a report of the items purchased.
Shipping / Orders Processing
An order is placed on what items, quantity the destination and type of transportation needed to send the items. Therefore, the person under inventory will process the orders and prepares the items need to be sent. This is to ensure that we are able to keep track of the orders by the status of the orders whether it is completed, pending or cancelled.
Issue Inventory Items & Invoice
This feature is to monitor the destination of the items being issued with the item details. The invoice is also issued to the customer. The invoice details or report is stored in the system and it could be retrieved whenever required.
The figure above shows interface of Items Issued
The figure above shows the Invoice Report
Inventory Item Adjustments
This is where the inventory item adjustments are made based on the items in or out. Therefore, the item counts can be maintained easily and reduce human error.
Reports
The user is able to retrieve reports on the inventory items whenever needed such as monthly summary report, purchase reports, items returned report and stock transaction report.
Interface
The interface is user-friendly and requires minimum training
Security
The information in the system can be limited by having username and password.
The user level can be set up where the information can be accessed or viewed according to the user level.
Accessibility
The user able to access easily to the system as long as there is internet connection and doesn’t need to be physically available at the inventory to monitor.
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